ST MAWGAN COMMUNITY HALL – Conditions of Hire.

Please make sure you read and comply with these conditions.  Many are insurance requirements with potentially serious consequences if ignored.  If you have any query over them please let us know.

Please check the location of fire safety equipment and fire exits at the start of the booking and ensure escape routes are kept clear.  Internal fire doors should not be propped open.

Insurance

The insurance held by St Mawgan Community Hall covering the hall is only applicable to use by not-for-profit groups. Commercial users of the premises will be required to show evidence of insurance.

Booking form

A booking form must be completed prior to the event to provide:

• The name of the person hiring the premises (the hirer) who must be over the age of 18 years old and must be present and in charge during the whole period of hire.
• Details of the part(s) of the premises you want to use.  No other areas should be used by the hirer.
• The purpose of hire (description of the event).  The premises must not be used for any other purpose.
• The number of people expected – the maximum capacity must not be exceeded.  Please discuss with us if your event is for more than 100 people.

End of hire, loss and damage (if any)

The hirer must:

• Leave the premises and surrounding area in a clean and tidy condition, with seating, tables and equipment returned to the appropriate locations.  All equipment and supplies belonging to the hirer must be removed.  Failure to observe this condition may result in a cleaning charge being applied.
• Remove all rubbish
• Turn off lights and electrical appliances
• Check the building is empty and then leave the premises properly locked and secured.
• Let us know immediately of any damage to the hall, its furnishings, fittings, equipment, accessories or the surrounds.  Normally the hirer is responsible for the cost of any such damage.

Use of the building

• No property may be kept or stored at the hall without the permission of St Mawgan Community Hall Management Committee.  The Committee accepts no responsibility for the loss or damage to any property brought to the hall or its surrounds.
• The hirer shall ensure that any electrical appliances brought to the hall and used there are safe, in good working order and used responsibly.
• No alterations should be made to the premises or to the fixtures, fittings or decoration without prior written approval from the Hall Committee.  Blu tack, pins, adhesive tape must not be used on the walls.
• No animals are allowed inside the premises except registered guide dogs
• Do not adjust the heating controls without permission
• Please look after the hall floor andensure no damage is caused, use soft soled shoes for games.
• Be conscious of energy use in the hall – switch off unnecessary lights
• Please be mindful of neighbours when arriving and departing the building and ensure that car parking does not obstruct the highway.
• Ensure the rear emergency exit is not used to access or exit the building except in the case of emergency.

St Mawgan Community Hall Management Committee.